When buying a phone system for your business, there are some key things to consider before making your final choice. Although the new technology is sure to provide your business with a professional image and a streamlined way of communicating, having the best system possible for your particular business is going to be key to a successful implementation. You need to choose IP Office Telephone Systems Vancouver that takes many factors into consideration, as outlined below.
To begin with, ensure to set a budget. Money is usually one of the deciding factors for many, especially for small ventures. It is important that you set a budget and stick to it. A few things you might want to include in your budget are: Cabling and installation costs, handset upgrades or expansions for staff who handle large volumes of calls such as receptionists, wireless or wired headsets, and wireless handsets for mobile staff in locations such as warehouses, mines, and farms.
When speaking about scalability, it's important to estimate how many extensions you're going to need in the future. This is particularly important for smaller ventures where the owner might be tempted to buy a smaller unit with a limited number of users. To gain true value, always add an extra number of extensions to accommodate this future growth. Even if you decide not to purchase licensing for extra extensions, you must ensure that the unit can be upgraded in the future.
Discussing with other staff what features they use and like can be a great way to start formulating a list. Remember, there is no sense in paying for features that you do not use. Getting rid of unnecessary additions (without cutting yourself short) is another way down the cost of this communication unit. Try choosing features which bring value to your company by saving time and increasing productivity.
Ask your vendor about the ability of the business unit to interface with T-1 circuits. T-1 circuits are more expensive than an individual single-line, however, they can accommodate up to 23 calls at the same time. If the unit purchased cannot accommodate T-1's, then you are limited to multiple single lines. Depending on the number of single lines needed, the cost of individual lines could be more than one T-1.
Whenever possible, ensure that the system is designed in its entirety by the same manufacturer. Often when technologies from different manufacturers are merged together, factors are introduced that make the solution more complex and difficult to maintain. The one vendor might offer 24/7 support, but a manufacturer that is responsible for one of the smaller components may not, thus you're not really getting round the clock support on the entire solution.
Last but not least, the number of users your system will have is an important factor in narrowing down your choices. Each unit is designed for a certain range of users and has limits on its expansion so be sure to consider not only your current but future needs if your business is constantly growing or you are planning to open additional premises in the foreseeable future. Analyze your distinct needs in terms of both the current and foreseeable number of lines, extensions, and users.
Investing in the best phone system is a good decision for your business and can boost your company's image while making your company competitive with bigger organizations. By evaluating your company's current and future telecommunications needs, you'll be prepared to make the best possible decision on a reliable and technologically advanced communication solution.
To begin with, ensure to set a budget. Money is usually one of the deciding factors for many, especially for small ventures. It is important that you set a budget and stick to it. A few things you might want to include in your budget are: Cabling and installation costs, handset upgrades or expansions for staff who handle large volumes of calls such as receptionists, wireless or wired headsets, and wireless handsets for mobile staff in locations such as warehouses, mines, and farms.
When speaking about scalability, it's important to estimate how many extensions you're going to need in the future. This is particularly important for smaller ventures where the owner might be tempted to buy a smaller unit with a limited number of users. To gain true value, always add an extra number of extensions to accommodate this future growth. Even if you decide not to purchase licensing for extra extensions, you must ensure that the unit can be upgraded in the future.
Discussing with other staff what features they use and like can be a great way to start formulating a list. Remember, there is no sense in paying for features that you do not use. Getting rid of unnecessary additions (without cutting yourself short) is another way down the cost of this communication unit. Try choosing features which bring value to your company by saving time and increasing productivity.
Ask your vendor about the ability of the business unit to interface with T-1 circuits. T-1 circuits are more expensive than an individual single-line, however, they can accommodate up to 23 calls at the same time. If the unit purchased cannot accommodate T-1's, then you are limited to multiple single lines. Depending on the number of single lines needed, the cost of individual lines could be more than one T-1.
Whenever possible, ensure that the system is designed in its entirety by the same manufacturer. Often when technologies from different manufacturers are merged together, factors are introduced that make the solution more complex and difficult to maintain. The one vendor might offer 24/7 support, but a manufacturer that is responsible for one of the smaller components may not, thus you're not really getting round the clock support on the entire solution.
Last but not least, the number of users your system will have is an important factor in narrowing down your choices. Each unit is designed for a certain range of users and has limits on its expansion so be sure to consider not only your current but future needs if your business is constantly growing or you are planning to open additional premises in the foreseeable future. Analyze your distinct needs in terms of both the current and foreseeable number of lines, extensions, and users.
Investing in the best phone system is a good decision for your business and can boost your company's image while making your company competitive with bigger organizations. By evaluating your company's current and future telecommunications needs, you'll be prepared to make the best possible decision on a reliable and technologically advanced communication solution.
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